What section of a research report summarizes all the details in the report in a very quick way?

Summarizing a research paper (or papers) sounds like it should be a pretty quick, easy task. After all, how hard can writing 200 words be?! But whether you’re writing a summary to include in your essay or dissertation, or you need to draft a compelling abstract for your own paper, distilling complex research into an informative, easy-to-read snapshot can be one of the most daunting parts of the research process. For that reason, it’s often the activity that gets left to last.

Table of Contents Show

1. Why is this study necessary and important?
2. Who were the participants?
3. What were the methods used?
4. What were the key findings of the study?
5. What conclusion was drawn from the research?
6. What kind of relevance does the research have for the wider world? (the big why)
Components of Research Reports
15 Tips for Writing Research Reports

Having a few questions top of mind while you draft your summary can really help to structure your thoughts and make sure you include the most important aspects of the research. In short, every academic summary should cover ‘the why’, ‘the how’, ‘the who’ and ‘the what’ of a study. Asking yourself the following six questions as you start to think about your summary can help you to structure your thoughts and find the right words.

1. Why is this study necessary and important?

The ‘why’ can often be found in the first sentence of the introduction or background of a research article. Let’s have a look at a 2014 paper about plastic pollution in the world’s oceans (1) :

“Plastic pollution is globally distributed across all oceans due to its properties of buoyancy and durability, and the sorption of toxicants to plastic while traveling through the environment have led some researchers to claim that synthetic polymers in the ocean should be regarded as hazardous waste.”

Another quick way of identifying the ‘why’ of the research is to search for the subject of the study (eg. ‘Plastic pollution in the world’s oceans’) in Wikipedia. This can help inject wider significance into your research summary, for example:

“Waterborne plastic poses a serious threat to fish, seabirds, marine reptiles, and marine mammals, as well as to boats and coasts.”

The Abstract of this paper also points to a gap in the research – the lack of data on the amount of plastic waste in the Southern Hemisphere.

2. Who were the participants?

It’s good practice to include statistical information about the study subjects or participants in your summary. This will quickly tell your reader how well the key findings are backed up. This part of the summary can combine a short narrative description of the participants (eg. age, location etc); what was ‘done’ to the participants as part of the study; what impact the study had on the participants and a brief description of the control group.

3. What were the methods used?

How was the study carried out? What kind of materials were used to conduct the study and in what quantities or doses? Again, where possible include statistics here: number of materials; sample sizes; metrics (weight, volume, concentration etc). Here’s an example summary of a methods section from the above paper on ocean plastic:

“Net tows were conducted using neuston nets with a standard mesh size of 0.33 mm towed between 0.5 and 2 m s−1 at the sea surface for 15–60 minutes outside of the vessel’s wake to avoid downwelling of debris. Samples were preserved in 5% formalin.

Microplastic was manually separated from natural debris, sorted through stacked Tyler sieves into three size classes counted individually and weighed together.”

Including information about the consistency of methods or techniques used will help underline the credibility of the research.

4. What were the key findings of the study?

Stick to the high level, headline finding of the research here. What do the quantitative results of the study reveal that was previously unknown? Again, including statistics where you can will help reinforce the findings, but remember to keep it brief. Here’s an example from the same plastic pollution paper:

“Based on the model results, the authors estimate that at least 5.25 trillion plastic particles weighing 268,940 tons are currently floating at sea.”

5. What conclusion was drawn from the research?

At this stage, try to focus on the overall outcome of the research, but also what makes the study both significant and novel. What was uncovered as part of the research that wasn’t previously known? Do the results of the study tell us something different to what was previously known or assumed?

In the plastic pollution paper, what was previously unknown was an estimate of the amount of plastic in the oceans of the Southern Hemisphere. The authors explain that their results confirm the same pattern of dispersal in the Southern Hemisphere as for the Northern Hemisphere:

“Surprisingly, the total amounts of plastics determined for the southern hemisphere oceans are within the same range as for the northern hemisphere oceans, which is unexpected given that inputs are substantially higher in the northern than in the southern hemisphere.”

6. What kind of relevance does the research have for the wider world? (the big why)

Rounding off your summary with a powerful statement that shows how the outcome of the research has a wider significance is good practice. The ‘big why’ can often be found in the Discussion or at the end of the Conclusion of a research article, and often in the Abstract as well.

Including clear, concise research summaries in your essay or dissertation can be very beneficial in strengthening your argument and demonstrating your understanding of complex research, all of which can help to improve your final grade. Using this six-point formula as a way of structuring your summary will also help you to think more critically about the research you read and make it easier for you to communicate your understanding both verbally and in writing.

Try out Scholarcy’s Smart Summarizer to help draft your own research summary.

References

Eriksen, M., Lebreton, L., Carson, H., Thiel, M., Moore, C., Borerro, J., Galgani, F., Ryan, P. and Reisser, J., 2014. Plastic Pollution in the World’s Oceans: More than 5 Trillion Plastic Pieces Weighing over 250,000 Tons Afloat at Sea. PLoS ONE, 9(12), p.e111913.

Research reports are recorded data prepared by researchers or statisticians after analyzing information gathered by conducting organized research, typically in the form of surveys or qualitative methods.

Reports usually are spread across a vast horizon of topics but are focused on communicating information about a particular topic and a very niche target market. The primary motive of research reports is to convey integral details about a study for marketers to consider while designing new strategies. Certain events, facts and other information based on incidents need to be relayed on to the people in charge and creating research reports is the most effective communication tool. Ideal research reports are extremely accurate in the offered information with a clear objective and conclusion. There should be a clean and structured format for these reports to be effective in relaying information.

A research report is a reliable source to recount details about a conducted research and is most often considered to be a true testimony of all the work done to garner specificities of research.

The various sections of a research report are:

Summary
Background/Introduction
Implemented Methods
Results based on Analysis
Deliberation
Conclusion

Learn more: Quantitative Research

Components of Research Reports

Research is imperative for launching a new product/service or a new feature. The markets today are extremely volatile and competitive due to new entrants every day who may or may not provide effective products. An organization needs to make the right decisions at the right time to be relevant in such a market with updated products that suffice customer demands.

The details of a research report may change with the purpose of research but the main components of a report will remain constant. The research approach of the market researcher also influences the style of writing reports. Here are seven main components of a productive research report:

Research Report Summary: The entire objective along with the overview of research are to be included in a summary which is a couple of paragraphs in length. All the multiple components of the research are explained in brief under the report summary. It should be interesting enough to capture all the key elements of the report.
Research Introduction: There always is a primary goal that the researcher is trying to achieve through a report. In the introduction section, he/she can cover answers related to this goal and establish a thesis which will be included to strive and answer it in detail. This section should answer an integral question: “What is the current situation of the goal?”. After the research was conducted, did the organization conclude the goal successfully or they are still a work in progress – provide such details in the introduction part of the research report.
Research Methodology: This is the most important section of the report where all the important information lies. The readers can gain data for the topic along with analyzing the quality of provided content and the research can also be approved by other market researchers. Thus, this section needs to be highly informative with each aspect of research discussed in detail. Information needs to be expressed in chronological order according to its priority and importance. Researchers should include references in case they gained information from existing techniques.

Research Results: A short description of the results along with calculations conducted to achieve the goal will form this section of results. Usually, the exposition after data analysis is carried out in the discussion part of the report.

Learn more: Quantitative Data

Research Discussion: The results are discussed in extreme detail in this section along with a comparative analysis of reports that could probably exist in the same domain. Any abnormality uncovered during research will be deliberated in the discussion section. While writing research reports, the researcher will have to connect the dots on how the results will be applicable in the real world.

Research References and Conclusion: Conclude all the research findings along with mentioning each and every author, article or any content piece from where references were taken.

Learn more: Qualitative Observation

15 Tips for Writing Research Reports

Writing research reports in the manner can lead to all the efforts going down the drain. Here are 15 tips for writing impactful research reports:

Prepare the context before starting to write and start from the basics: This was always taught to us in school – be well-prepared before taking a plunge into new topics. The order of survey questions might not be the ideal or most effective order for writing research reports. The idea is to start with a broader topic and work towards a more specific one and focus on a conclusion or support, which a research should support with the facts. The most difficult thing to do in reporting, without a doubt is to start. Start with the title, the introduction, then document the first discoveries and continue from that. Once the marketers have the information well documented, they can write a general conclusion.
Keep the target audience in mind while selecting a format that is clear, logical and obvious to them: Will the research reports be presented to decision makers or other researchers? What are the general perceptions around that topic? This requires more care and diligence. A researcher will need a significant amount of information to start writing the research report. Be consistent with the wording, the numbering of the annexes and so on. Follow the approved format of the company for the delivery of research reports and demonstrate the integrity of the project with the objectives of the company.
Have a clear research objective: A researcher should read the entire proposal again, and make sure that the data they provide contributes to the objectives that were raised from the beginning. Remember that speculations are for conversations, not for research reports, if a researcher speculates, they directly question their own research.
Establish a working model: Each study must have an internal logic, which will have to be established in the report and in the evidence. The researchers’ worst nightmare is to be required to write research reports and realize that key questions were not included.

Learn more: Quantitative Observation

Gather all the information about the research topic. Who are the competitors of our customers? Talk to other researchers who have studied the subject of research, know the language of the industry. Misuse of the terms can discourage the readers of research reports from reading further.
Read aloud while writing. While reading the report, if the researcher hears something inappropriate, for example, if they stumble over the words when reading them, surely the reader will too. If the researcher can’t put an idea in a single sentence, then it is very long and they must change it so that the idea is clear to everyone.
Check grammar and spelling. Without a doubt, good practices help to understand the report. Use verbs in the present tense. Consider using the present tense, which makes the results sound more immediate. Find new words and other ways of saying things. Have fun with the language whenever possible.
Discuss only the discoveries that are significant. If some data are not really significant, do not mention them. Remember that not everything is truly important or essential within research reports.

Learn more: Qualitative Data

Try and stick to the survey questions. For example, do not say that the people surveyed “were worried” about an issue, when there are different degrees of concern.
The graphs must be clear enough so that they understand themselves. Do not let graphs lead the reader to make mistakes: give them a title, include the indications, the size of the sample, and the correct wording of the question.
Be clear with messages. A researcher should always write every section of the report with an accuracy of details and language.
Be creative with titles– Particularly in segmentation studies choose names “that give life to research”. Such names can survive for a long time after the initial investigation.
Create an effective conclusion: The conclusion in the research reports is the most difficult to write, but it is an incredible opportunity to excel. Make a precise summary. Sometimes it helps to start the conclusion with something specific, then it describes the most important part of the study, and finally, it provides the implications of the conclusions.
Get a couple more pair of eyes to read the report. Writers have trouble detecting their own mistakes. But they are responsible for what is presented. Ensure it has been approved by colleagues or friends before sending the find draft out.