How to remove someone from an email group in Outlook 365

A Contact Group, known in previous Microsoft Outlook versions as a distribution list, is the grouping of email addresses into a group. A message sent to a Contact Group goes to all the recipients listed in the group. You can include Contact Groups in email messages, meeting requests, task requests, and in other Contact Groups.

There is no maximum number of names that you can include in a Contact Group.

Create a Contact Group with new names or names in the Address Book
1. In Contacts, on the Home tab, in the New group, click New Contact Group.
2. In the Name box, type a name for the Contact Group.
3. On the Contact Group tab, in the Members group, click Add Members, and then click From Outlook Contacts, From Address Book or New Email Contact.
4. If you are adding a new email contact, enter the information for the person in the Add New Member dialog box.If you are adding a member from Outlook Contacts or an Address Book, do the following:
  1. In the Address Book drop-down list, click the address book that contains the email addresses that you want to include in your Contact Group.
  2. In the list of names, click the names that you want, and then click Members. You can add names from different address books to the same Contact Group.
5. Do this for each person whom you want to add to the Contact Group, and then click OK.The Contact Group is saved in your Contacts folder under the name that you give it.
Create a Contact Group by copying names from an email message
1. In the message that you want to copy the names from, click the names in the To or Cc box.
2. Right-click your selection, and then click Copy.
3. In Mail, on the Home tab, in the New group, click New Items, then click More Items, and then clickContact Group.
4. In the Name box, type a name for the Contact Group.
5. On the Contact Group tab, in the Members group, click Add Members, and then click either From Outlook Contacts or From Address Book.
6. At the bottom of the Select Members dialog box, in the Members box, right-click, and then click Paste.

NOTE A member doesn’t have to be in your Address Book to be added to the Contact Group. The member’s name and email address are included when you copy and paste from the original email message.

Table of Contents Show

Instructions for Microsoft Outlook on the web
Adding members from Microsoft Outlook Mobile

When you receive a message that includes a Contact Group that you want to use, you can save it to your Contacts.

Open the message that contains the Contact Group.
In the To or Cc box, right-click the Contact Group, and then click Add to Outlook Contacts.

Show me the names in a Contact Group

Do one of the following:

View the names in the Address Book
1. In a new message, click To.
2. In the Address Book drop-down list, click the address book that contains the Contact Group that you want information about.
3. Browse for the name of the Contact Group, or type it in the Search box.
4. In the Name list, right-click the Contact Group that you want, and then click Properties.
View the names in the header of a message or meeting request
1. In the To box, click the plus sign (+) next to the name of the Contact Group.NOTE After the list is expanded, you can’t collapse the list again in that message.

In Contacts, open the Contact Group.NOTE In list views, Contact Groups are marked with the Contact Group icon.
Do one or more of the following:
- Add an address from an address book or a contacts folder
  1. On the Contact Group tab, in the Members group, click Add Members, and then click From Outlook Contacts or From Address Book.
  2. In the Address Book drop-down list, click the address book that contains the email addresses that you want in your Contact Group.
  3. Browse for the name that you want, or type it in the Search box.
  4. In the Name list, click the name, and then click Members. Do this for each person whom you want to add to the Contact Group, and then click OK.
- Add an address that is not in a contacts folder or an address book
  1. On the Contact Group tab, in the Members group, click Add Members, and then click New E-mail Contact.
  2. Type the information for the email address, and then click OK.
- Remove a name
  1. In the list of names, click the name that you want to remove, and then on the Contact Group tab, in theMembers group, click Remove Member.

Microsoft Outlook is one of the main products of the Office 365 suite, companies worldwide use Microsoft Outlook for their communications. Working in groups have a lot of advantages and benefits. You will be able to collaborate and communicate in a better and efficient manner that way. Maintaining group members in outlook is important in order to assure consistent performance for every project. There will be a lot of projects happening in your organization along with time. The members of the group will also keep changing. Thus, it is important to add or remove members from groups as per changing needs.

Overview

Not just members, but the group owners may also need to be removed or changed sometimes. Every group member can invite others to the group, whereas only the group owner can remove members. By default, the one who created the group will be the group owner. However, other members can also be made owners of the group. The owner can approve or decline requests from users to join a group.

Instructions for Microsoft Outlook on the web

To invite someone to join the group, you need to open Outlook on the web, and from the folder pane, pick the group from Groups section. From the group header, pick the number of members. Pick the More Options icon next to the group photo and select Invite others. Choose Copy to paste the join group link into an email that you have already started composing. You can also choose the Email option to create a new email with the join group link already in the body. Click Send once you are finished composing the link.

To remove a user from a group, go to the Group’s header and click the number of members area next to the settings icon. Choose Remove from group option placed next to the name of the members you wish to remove.

Adding members from Microsoft Outlook Mobile

To add members to a group, just open the Microsoft Outlook mobile app and pick Groups from the folder pane. Choose the group to which you want to add members and go to the group details page by tapping on the group name. Select View all link from the bottom of the members’ list. Choose Add from the members’ page and add members by entering the name or email address. You can also select members from the list. Select the tick mark to complete the process and view the updated member list.